Accounting Clerk Job

Website design firm seeks clerk to perform accounting functions in QuickBooks and Excel, administer Group Health insurance, maintain employee records, provide backup to the Financial Manager, maintain equipment and facilities records, run company-related errands, and perform other projects as assigned. 

Accuracy, meticulous attention to detail, and the ability to apply standards in a consistent manner are crucial to this position, as is the ability to maintain confidentiality. Working knowledge of QuickBooks, Microsoft Excel, and word processing software is required. Project accounting experience is a plus. 

This is a part-time position consisting of 25-30 hours a week. During the pandemic, work from home will be an option, however, applicants must live in the Asheville, NC area and be able to come to the office (where a private office will be provided for safety) for some functions at intervals each week. 

Must be able to pass background and credit checks. Compensation Range: $19.00 – $24.00/hour depending on experience.

To Apply:

Fill out this Google form in order to be considered for this position. Thank you!

Job Description

Work with the Financial Manager to perform a variety of financial, Human Resources, administrative, and office support activities. The work requires a high degree of accuracy. Attention to detail and the ability to maintain confidentiality are essential.

Daily responsibilities

• Financial Reconciliations
• Perform account reconciliations in QuickBooks

Two-week cycle responsibilities

• Financial­ Work with time records
• Print and save time records from project management software every other Wednesday
• Compile Excel spreadsheet of employee hours for our accountant to process payroll
• Maintain vacation and comp time logs in Excel
• Input time records in QuickBooks, monitoring for accurate project and task designations
• Financial Invoicing
• Draft client invoices in QuickBooks, clarifying any questions about the work with the project managers

Ongoing / as-needed responsibilities

Financial:

• Process client payments via the virtual terminal and record payments in QuickBooks
• Make and save receipts for processed payments in QuickBooks; email to clients
• Secure paperwork, keys, alarm codes etc for new employees; the reverse for departing employees
• Administer group health and vision insurance
• Provide backup to Financial Manager

Administrative:

• Interpret Leave Policies for employees and provide leave balances with each paycheck
• Maintain a current list of office service providers, contact and schedule services as needed
• Maintain logs of furniture and computer equipment, update as items are purchased or discarded

Office Support:

• Purchase, receive, and store office and kitchen supplies, ensuring supplies are available
• Run company-related errands including to the bank or post office

Other projects as assigned

To Apply:

Fill out this Google form in order to be considered for this position. Thank you!